PACIFIC NORTHWEST REGION
NATIONAL MODEL RAILROAD ASSOCIATION, INC.
ARTICLE I - NAME AND PURPOSE
SECTION 1: The First Division, Pacific
Northwest Region, National Model Railroad Association, hereinafter called
the First Division, is organized as a division of the Pacific Northwest
Region, hereinafter called PNR, under the provisions of the NMRA Constitution.
The First Division comprises Southwester Oregon, with specific boundaries
designated by the PNR Board of Directors. The First Division is informally
known as "Tunnel Country."
SECTION 2: The purpose of the organization are:
To enhance contact between members of the NMRA and the PNR;
To encourage local gatherings, to exchange information and ideas, and
to promote fellowship among model railroaders;
To encourage the gathering of historical data and promote education
in railway history, and function.
ARTICLE II - MEMBERSHIP AND DUES
SECTION 1: Any person who is a member of
PNR residing within the boundaries as described in Section 1 of Article
I above is a member of the First Division.
SECTION 2: No dues may be levied for First Division membership.
ARTICLE III - ADMINISTRATION
SECTION 1: Management of the First Division
shall be by an elected Board of Directors of six First Division members
in good standing. The presiding officer of the First Division shall
be the Superintendent, as elected in accordance with the bylaws of PNR,
who shall preside at all meetings of the Board of Directors and of the
membership. Vacancies in the Board of Directors may be filled by appointment
by the Superintendent of the First Division.
SECTION 2: The Superintendent, with majority approval of the Board,
shall appoint nonvoting members to the Board to serve as Secretary,
Treasured, or in other functions designated by the Superintendent. An
appointed officer of official may also be a Director when duly elected
as a Director.
SECTION 3: The Superintendent and the six Directors are the only voting
members of the Board.
SECTION 4: The six directors will select one of the directors to be
their Chairman. The Chairman will serve as a Vice-Superintendent in
the absence of the Superintendent.
SECTION 5: The Secretary shall keep the minutes of all meetings of the
Board of Directors and maintain official files and correspondence.
SECTION 6: The Treasured shall receive, keep safe and disburse all funds
of the First Division, and shall maintain books of account and prepare
reports of financial condition for meetings of the Board of Directors.
The treasurer's books shall be audited within 60 days after the close
of each fiscal year.
SECTION 7: Four voting members present at a meeting shall constitute
a quorum. Parliamentary law as set forth in Robert's Rules of Order,
Revised shall govern all meetings. When a Director fails to attend two
consecutive Board meetings without proper excuse, as determined by the
Board, then that Director will be relieved from his position by vote
of the Board. The Superintendent will appoint a new Director to complete
the term of office.
SECTION 8: The Board of Directors shall meet at least once a year, and
at such other times as the Superintendent, a majority of the Board,
or a petition signed by at least ten members of the First Division shall
request. Meetings of the Board shall be open to all First Division members.
The time and place of each Board Meeting shall be announced to all First
Division members at least ten days in advance.
SECTION 9: The terms of office of the Superintendent, the Directors,
and all appointed officers and officials shall be from September 1 of
an odd numbered year through August 31 of the next odd numbered year.
ARTICLE IV - NOMINATIONS AND
SECTION 1: A nominating committee shall
be appointed by the Superintendent prior to April 1 of each odd-numbered
year. The nominating committee shall consist of at least two members
of the First Division, not including the Superintendent nor a Director.
SECTION 2: The nominating committee shall endeavor to achieve geographical
distribution of nominees. Consent of the nominee is required.
SECTION 3: The nominating committee shall nominate candidates for the
Board of Directors and shall also nominate candidates for Superintendent
in accordance with the PNR By-Laws. Any member of the First Division
desiring to run for any office will notify the nominating committee
of the fact. The nominating committee will enter the member's name on
the ballot. Nominees must be members in good standing of the PNR and
NMRA, and aware of the requirements of the office.
SECTION 4: The nominating committee shall prepare the information for
the ballot prior to June 1. The ballot shall be distributed to the membership
prior to June 15.
SECTION 5: The Superintendent shall appoint a committee to Tellers,
none of whom are candidates. Ballots, to be counted must be received
by the Tellers at the address printed on the ballot by July 5.
SECTION 6: The six nominees for positions on the Board of Directors,
receiving the highest number of votes shall be declared elected to the
Board of Directors. A coin flip will be used to determine the winner
in the event of a tie for the last position.
ARTICLE V - AMENDMENTS AND RATIFICATION
SECTION 1: Amendments to these By-Laws
may be proposed by:
The Board of Directors or
A petition signed by 25% of the members in good standing. Such proposed
amendment shall be placed on the ballot at the next annual election.
The ballot shall contain the text of the proposed amendment.
SECTION 2: Amendment of the By-Laws shall require a two-thirds majority
of the votes cast by members in good standing at the February 2007 election.
Here for a printable copy of the By-Laws.