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Division 1 Business and Meeting Reports

Division 1 Bylaws
Tunnel Country Grant Rules
Mini-Meet Model Contest
BOD Meeting Minutes

FIRST DIVISION
PACIFIC NORTHWEST REGION
NATIONAL MODEL RAILROAD ASSOCIATION, INC.

BY-LAWS

ARTICLE I - NAME AND PURPOSE

SECTION 1: The First Division, Pacific Northwest Region, National Model Railroad Association, hereinafter called the First Division, is organized as a division of the Pacific Northwest Region, hereinafter called PNR, under the provisions of the NMRA Constitution. The First Division comprises Southwester Oregon, with specific boundaries designated by the PNR Board of Directors. The First Division is informally known as "Tunnel Country."
SECTION 2: The purpose of the organization are:
To enhance contact between members of the NMRA and the PNR;
To encourage local gatherings, to exchange information and ideas, and to promote fellowship among model railroaders;
To encourage the gathering of historical data and promote education in railway history, and function.

ARTICLE II - MEMBERSHIP AND DUES

SECTION 1: Any person who is a member of PNR residing within the boundaries as described in Section 1 of Article I above is a member of the First Division.
SECTION 2: No dues may be levied for First Division membership.

ARTICLE III - ADMINISTRATION

SECTION 1: Management of the First Division shall be by an elected Board of Directors of six First Division members in good standing. The presiding officer of the First Division shall be the Superintendent, as elected in accordance with the bylaws of PNR, who shall preside at all meetings of the Board of Directors and of the membership. Vacancies in the Board of Directors may be filled by appointment by the Superintendent of the First Division.
SECTION 2: The Superintendent, with majority approval of the Board, shall appoint nonvoting members to the Board to serve as Secretary, Treasured, or in other functions designated by the Superintendent. An appointed officer of official may also be a Director when duly elected as a Director.
SECTION 3: The Superintendent and the six Directors are the only voting members of the Board.
SECTION 4: The six directors will select one of the directors to be their Chairman. The Chairman will serve as a Vice-Superintendent in the absence of the Superintendent.
SECTION 5: The Secretary shall keep the minutes of all meetings of the Board of Directors and maintain official files and correspondence.
SECTION 6: The Treasured shall receive, keep safe and disburse all funds of the First Division, and shall maintain books of account and prepare reports of financial condition for meetings of the Board of Directors. The treasurer's books shall be audited within 60 days after the close of each fiscal year.
SECTION 7: Four voting members present at a meeting shall constitute a quorum. Parliamentary law as set forth in Robert's Rules of Order, Revised shall govern all meetings. When a Director fails to attend two consecutive Board meetings without proper excuse, as determined by the Board, then that Director will be relieved from his position by vote of the Board. The Superintendent will appoint a new Director to complete the term of office.
SECTION 8: The Board of Directors shall meet at least once a year, and at such other times as the Superintendent, a majority of the Board, or a petition signed by at least ten members of the First Division shall request. Meetings of the Board shall be open to all First Division members. The time and place of each Board Meeting shall be announced to all First Division members at least ten days in advance.
SECTION 9: The terms of office of the Superintendent, the Directors, and all appointed officers and officials shall be from September 1 of an odd numbered year through August 31 of the next odd numbered year.

ARTICLE IV - NOMINATIONS AND ELECTIONS

SECTION 1: A nominating committee shall be appointed by the Superintendent prior to April 1 of each odd-numbered year. The nominating committee shall consist of at least two members of the First Division, not including the Superintendent nor a Director.
SECTION 2: The nominating committee shall endeavor to achieve geographical distribution of nominees. Consent of the nominee is required.
SECTION 3: The nominating committee shall nominate candidates for the Board of Directors and shall also nominate candidates for Superintendent in accordance with the PNR By-Laws. Any member of the First Division desiring to run for any office will notify the nominating committee of the fact. The nominating committee will enter the member's name on the ballot. Nominees must be members in good standing of the PNR and NMRA, and aware of the requirements of the office.
SECTION 4: The nominating committee shall prepare the information for the ballot prior to June 1. The ballot shall be distributed to the membership prior to June 15.
SECTION 5: The Superintendent shall appoint a committee to Tellers, none of whom are candidates. Ballots, to be counted must be received by the Tellers at the address printed on the ballot by July 5.
SECTION 6: The six nominees for positions on the Board of Directors, receiving the highest number of votes shall be declared elected to the Board of Directors. A coin flip will be used to determine the winner in the event of a tie for the last position.

ARTICLE V - AMENDMENTS AND RATIFICATION

SECTION 1: Amendments to these By-Laws may be proposed by:
The Board of Directors or
A petition signed by 25% of the members in good standing. Such proposed amendment shall be placed on the ballot at the next annual election. The ballot shall contain the text of the proposed amendment.
SECTION 2: Amendment of the By-Laws shall require a two-thirds majority of the votes cast by members in good standing at the February 2007 election.

2/13/2007

Click Here for a printable copy of the By-Laws.


TUNNEL COUNTRY GRANT PROGRAM

The following rules for the Tunnel Country Grant Program were agreed upon by the Board Of Directors on April 17, 2010.

1) The project must encourage model railroading as promoted by the NMRA.
2) Requests should be limited to no more than two pages in length.
    1) The project should be described in a clear and concise manner.
    2) The request must include a summary of other sources of income and operating expenses.
    3) The person submitting the request must be a member of the organization and a member of the NMRA.
        1) The organization must be located within the geographical boundaries of the First Division.
        2) The name of the leader of the applicant's group must be included.
   4) Previous grant receivers must include a short summary highlighting the organization's use of previously awarded funds when applying for a new grant.
   5) Grant requests must be submitted (post marked) between April 1st and Aug 31st of each year.
       1) The requests are to be mailed (either by US Mail or e-mail) to the First Division Superintendent.
       2) The requests must be received by the Superintendent at least one week before the Fall BOD business meeting.
3) The evaluation of the requests and a decision on the dispersal of funds will be made by the Board Of Directors at the Fall BOD business meeting. The dispersal of the grants awarded is at the sole discretion of the BOD.
    1) The total amount of grants distributed annually is limited to the gross annual interest income from the proceeds received from the "Full Steam to Eugene" NMRA convention. All, some, or none of the funds may be awarded.
    2) Previous award winners will receive lesser consideration than new applicants. This includes, but is not limited to the following considerations:
        1) How many grants were received in the past.
        2) How much grant money was received in the past.
        3) How recently the grants were received.
   3) The BOD will announce the results to all applicants.

Click Here for a printable copy of the grant rules.


MINI-MEET MODEL CONTEST

The First Division Board Of Directors revised the Favorite Model Contest by passing the following motion:

A model contest is required to be held at every First Division Mini-Meet.
The following categories are established for the contest:

1) Locomotives - Steam, Electric, diesel or Hand-Powered vehicle.
2) Rolling Stock - Freight, Passenger, Caboose or Non-revenue.
3) Structures - On Line or Off Line, no scenery or separate detail parts. Plain base allowed.
4) Photographs - Black & White or Color. Photos must be submitted in accordance with the NMRA guidelines for
    photo entries. A label or description must accompany the photograph. A member may enter up to three (3)
    photographs. They may be Black & White and/or Color and they may be of prototypes and/or models.
5) Miscellaneous - Complete trains, Dioramas, Modules, or any other models that do not fit the first four categories.

Models can be scratch built or kit built. Factory built models are acceptable if the modeler has made some modification/additions to the model. Some examples; super detailing a factory built locomotive or repainting a factory built freight car of building.

Only NMRA members can enter models in the contest. Members may enter up to three (3) models in each category and may submit models in more than one category.

Only NMRA members can vote in this contest. Members will be provided with a ballot where they can mark their favorite model in each of the five categories and a sixth place to mark their overall favorite model. Awards will consist of ribbons for the First Place winner only in each category, even if there is only one entry in that category. The overall favorite model winner will receive a cash prize in an amount determined by the First Division Board Of Directors. The First Division will provide award ribbons and ballots.

Anyone, including non-NMRA members may bring their models for display purposes only. These models must be identified as "Display Only" and will not be entered in the model contest. Models entered by NMRA members in this contest can also be judged for Achievement Programs (AP) and models being judged for the AP can also be entered in this contest.

The Mini-Meet sponsor will be responsible to provide space to display models.


BOARD OF DIRECTORS MEETING MINUTES

Minutes of the Board Meeting of the First Division, PNR, NMRA Bend Public Library, Sept. 17, 2016

The meeting was called to order by Chris Jones at 1:25 PM. Also present were Gene Neville, Glenn Edmison, Charlie Hutto, Rich Pitter, Nick Lehrbach, and Jim VanDelden Minutes of the previous meeting were approved as published.

A brief financial statement of by Nick Lehrbach showed $3079.56 in the bank and $26,768.28 in CDs and investments.

OLD BUSINESS

Tunnel Country Grants: There were no applicants this year.

NEW BUSINESS

Mini-meets; Spring 2017 in Roseburg and Fall in Myrtle Point.

Elaine Crueger was elected treasurer to replace Dirk Kruysman. Nick Lehrbach will remain the second signer on the accounts. Jim VanDelden was elected to the board to replace Dirk Kruysman and will act as office manager.

Elections in 2017 were discussed. There will be an announcement in December, 2016 and nominations received February, 2017. Each candidate will prepare a 200 word bio by March 2017 and ballots will be mailed in June, 2017.

The Membership Questions were discussed as follows;

1. No name badges will be furnished by 1st Div. People are encouraged to bring permanent name tags such as lanyard or pin-on types from clubs or conventions.

2. Advertise local meetings in the newsletter.

3. No action on Sub-Division meetings.

4. Announce events of 100% NMRA clubs.

5. No buddy system for new members, but a list of available experts will be compiled.

6. Members may sell items at mini-meets.

7. There will be no charge to sell an item.

8. No White Elephant sales will be held.

9. Members should be encouraged to tell what they are working on.

PNR Convention 2020 Rich is forming a core group of volunteers

Meeting adjourned at 2:25 Nick Lehrbach, Secretary

 


Previous Meeting Minutes (in PDF format)

 

September 2016

April 2016

October 2015

May 2015

October 2014

June 2014

April 2014

 

October 2013

March 2013

September 2012

October 2011

April 2011

October 2010

April 2010

October 2009

May 2009


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